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Office of General Counsel Policies & Guidelines

Academic Retention and Readmission at the Tennessee Colleges of Applied Technology : 2:03:01:05

Policy/Guideline Area

Academic Policies

Applicable Divisions

TCATs

Purpose

Students at the Tennessee Colleges of Applied Technology are expected to maintain satisfactory attendance and to progress in an appropriate manner toward their training objectives. This policy provides minimum criteria for evaluating student achievement relating to identified occupational competencies and defines retention standards for the colleges.

Policy/Guideline

  1. Student Attendance
    1. The nature of the programs at the Tennessee Colleges of Applied Technology is such that it is necessary for every student to attend regularly. Excessive interruptions due to absences will have an adverse effect on student progress.
      1. A full-time student enrolled for a full term (72 days) and that has been absent for more than 5.5% (24 hours) of the scheduled hours enrolled will receive written communication alerting the student to the number of hours remaining prior to suspension. Available community and institutional resources will be shared to assist students with attendance issues. The number of hours of absence triggering notification must be prorated for all part-time students and full-time students enrolled for less than a full term.
      2. When a full-time student enrolls for a full term (72 days) and has absences exceeding 9.7% (42 hours) of the scheduled hours enrolled, that student will be suspended. A student suspended for attendance may appeal the suspension in writing to the president within three (3) days of receiving notification of the suspension. A student appealing suspension of attendance may remain in class until the suspension has been reviewed. The number of hours triggering suspension must be prorated for all part-time and full-time students enrolled for less than a full term.
      3. A student is considered tardy if not in the classroom at the designated time for class to start. Multiple tardies will result in the following discipline:
        1. Five (5) tardies - Student will be given a written warning by instructor.
        2. Six (6) tardies - Student will be placed on probation by the president or the president's designee.
        3. Seven (7) tardies - Student will be referred to the president, and may be suspended.
      4. An attendance record for each student shall be maintained in the student information system.
      5. When a student misses three (3) consecutive days without contacting the college, that student will be presumed to have withdrawn from the college.
  2. Exceptions for Suspension due to Student Attendance
    1. In individual cases of extenuating circumstances, the president may make exceptions to the requirement of suspension or presumed withdrawal due to absences. The circumstances warranting such exceptions should be fully documented.
  3. Student Progress
    1. Evaluations of student achievement toward a program's identified occupational competencies are recorded for each student at the end of 72 days of instruction that comprise a term. Those evaluations shall be based on the following scale of progress:
      1. A = 94 – 100
      2. B = 87 – 93
      3. C = 80 – 86
      4. D = 73 – 79
      5. F = 0 - 72
    2. Grades for courses will be determined as described in course syllabi. Students will be graded in the following categories:
      1. Skill Proficiency
      2. Theory/Related Information
    3. A student must maintain a "D" (73) or better average per course and a "C" or better average per term.
    4. Allied Health Programs require a "C" (80) or better average per course.
    5. Failure to maintain the required grade average will result in suspension at the end of the term.
    6. Additional retention standards for specific programs may be established by the college based on accreditation or licensing requirements applicable to a program.
  4. Readmission from Suspension for Grades or Attendance
    1. The president may consider for readmission the applicant who has been suspended.
    2. Criteria that the president will consider in assessing candidacy for readmission are as follows:
      1. Assessment of the candidate's willingness to address those deficiencies that contributed to the prior suspension, and
      2. Assessment of the likelihood that the readmitted student may succeed in pursuing his or her training objective.

Sources

Statute(s)
T.C.A. § 49-11-401 et seq.
T.C.A. § 49-8-101 et seq.

Revisions:
TBR Meeting, September 30, 1983; Revised: TBR Meeting, June 30, 1989; Revised: TBR Meeting, September 29, 1995; TBR Meeting, September 22, 2000; Revised: TBR Meeting, September 30, 2005; Revised: TBR Meeting, September 29, 2006; Board Meeting, June 23, 2017.

Contact

Mickey Sheen
615-366-4437
mickey.sheen@tbr.edu