NOTE: All Policies and Guidelines in effect on July 1, 2016 apply to all State Universities in the State University and Community College System, unless superseded by the individual institution's board approved policy.
June 11, 2019
1:12:01:00 Ministerial revision to add new RDA approved by the Records Commission; RDA SW-U14 Child Care Facility Records.
May 14, 2019
The following was approved at the Board Special Called Meeting May 14, 2019:
New Policies requiring deletion of Guidelines:
1:08:01:00 Enterprise Information Systems - Guideline G-050 deleted
1:08:03:00 Access Control - Guidelines G-051 & G-052 deleted
1:08:04:00 Personally Identifiable Information (PII) - Guideline G-053 deleted
1:08:05:00 IT Acceptable Uses - Guideline G-054 deleted
Revisions Approved on the following Policies:
2:01:00:04 Awarding of Credits Earned Through Extra-Institutional Learning to Community Colleges
2:02:00:01 ROTC Programs
The following Policy was deleted as obsolete:
5:02:05:00 Employment of Graduate Assistants
April 4, 2019
Rules of the Tennessee Board of Regents are now accessible on the Policies & Rules page under Rules. They consist of Statewide Administrative Rules and Systemwide Student Rules.
March 21, 2019
The following action were taken by the Board:
2:01:00:02 Awarding Posthumous Academic Credentials - Name change from Posthumous Degrees and revision.
2:02:00:02 Reverse Transfer - Revision.
2:03:00:00 Admission at the Community Colleges - Name change from Admissions - Delete Guideline A-015 Admissions as a result.
2:03:00:01 Admissions at the Tennessee Colleges of Technology - NEW policy
2:03:00:02 Learning Support - Revised and replaced Guideline A-100.
2:03:00:03 English Language Learners - Revised and replaced Guideline A-105.
2:03:00:05 Limitations on Enrollments - Revised.
2:06:00:00 Awarding Honorary Degrees - Revised.
4:03:03:00 General Travel - Revised.
4:03:03:50 Athletic and Other Student Group Travel - Revised
5:01:05:00 Outside Employment and Extra Compensation for Additional Assignments - Revised
5:02:01:10 Faculty Emeritus - Revised
December 13, 2018
The following actions were taken by the Board:
NEW Policies and deletions of policies and guidelines:
1:02:12:00 Requests to Address the Board
1:03:02:55 Animals on Campus
2:00:01:06 Articulation and Transfer * The following Policies and Guidelines were replaced due to the new policy:
2:01:00:01 Articulation with Proprietary College
2:01:00:03 Principles for Articulation in Vocational/Technical Education
A-30 Articulation Among Community Colleges and Universities
A-031 Components of Articulation Agreements
4:01:00:15 TCAT Extraordinary Maintenance Account * Rename, re-number, and revision of Guideline TCAT-030.
8:01 Participation in Intercollegiate Athletics * formerly deleted Guideline B-041
8:02 Presidents Athletic Council
8:03 Financial Administration in Intercollegiate Athletics * formerly deleted Guideline B-042
Revised Policies with renaming and deletions of other policies and guidelines:
1:02:11:00 Appeals to the Chancellor and the Board * Renamed and revised
2:04:00:01 College System of Tennessee Institution Catalogs * Renamed and revised. The following policy was replaced due to this revision:
2:04:00:05 Tennessee College of Applied Technology Catalogs
2:08:10:00 Development and Operations of Off-campus International Educational Programs * Revised and deletion of the following Guidelines:
A-076 Development and Operations of Off-campus International Educational Programs
B-130 Study Abroad Financial Procedures
S-040 Non-Credit Service and Internship Experiences
4:01:00:01 Budget Principles and Control * Revised, renamed, and deletion of 4:01:00:00 Budget Controls
5:02:01:05 Faculty Development * Combines and Deletes the following policy and guideline:
5:02:01:08 Faculty Development at Tennessee Colleges of Applied Technology
A-051 Faculty Exchange
Policy Revisions:
4:02:20:00 Disposal of Surplus Property
4:03:03:00 General Travel
5:02:01:03 Faculty Proficiency in Oral and Written English
October 12, 2018
4:03:03:00 General Travel - Annual revision of Per Diem rates for travel.
October 5, 2018
G-030 Added Section I.A.4.v. Iran Divestment Act, per T.C.A. §§ 12-12-101 et seq., 12-12-106.
September 29, 2018
The following policy revisions were approved by the Board:
2:03:01:01 Undergraduate Academic Retention & GPA Standards
2:08:20:00 TBR System Faculty & Academic Staff Abroad
2:08:30:00 Delivery of Services to International Students and Faculty
4:01:05:00 Internal Audit
June 22, 2018 Board Meeting
The following revisions were approved by the Board:
Resource Document #2: Bylaws of the Board - added new Section to Bylaws; Article IX - Board Self-Assessment
Guideline G-070: Changed to a policy, it is now Policy 1:12:01:00 Records Retention & Disposal of Records. Also added 5 new RDAs.
4:01:03:00 Payment of Student Fees & Enrollment & related Guideline B-010 Collection of Accounts Receivable
March 29, 2018
The following NEW Policy was approved by the Board: 2:01:00:05 Early Postsecondary Opportunities
The following Policies and Guidelines were approved for deletion at the Board Meeting:
1:01:00:00 System of Governance
1:02:01:00 Purpose of the Board
1:02:02:00 Duties of the Board
1:02:03:00 Duties of Board Members
1:02:04:00 Selection and Terms of Board Members
1:02:05:00 Title, Election and Duties of Board Officers
1:02:06:00 Committees of the Board
1:02:06:10 Student and Faculty Participation in Board Considerations
1:02:07:00 Meetings of the Board
1:02:08:00 Bylaws of the Board
1:03:01:00 Institutions in the System
1:03:03:50 Selection and Retention of TCAT Directors
3:03:01:00 General Student Housing Policy
5:02:03:20 Tenure in Non-Faculty Positions
5:02:02:20 Faculty Promotion at Universities
5:02:03:60 Faculty Tenure for Universities
5:02:07:10 Faculty Appointments at Universities
A-080 Degree Credit and Remedial Programming
A-090 Calendar Conversion
B-042 Allocation of Maintenance Fees for University Athletics
B-043 University Athletic Tickets
January 11, 2018
3:05:01:00 Policy for Classifying Students In-State & Out-of-State for Paying College or University Fees & Tuition & for Admission Purposes - ministerial change to Section II.L. due to revision to T.C.A. § 49-7-1304 and repeal of T.C.A. § 49-7-1305. Veteran students are no longer required to attain Tennessee residency for eligibility for in-state tuition.
December 14, 2017
The following Policies were approved as new or revised at the December 14, 2017 Board Meeting
Resource Document #1 Bylaws (Complete Revision); Changed to Policy 1:00:00:00. Results in Deletion of duplicate policies noted below
NEW Policy 1:03:02:60 Freedom of Speech and Expression
NEW Policy1:07:00:05 General Policy on Alcoholic Beverages, replaces Policy 1:07:00:00
NEW Policy 1:07:00:10 Prohibitions on Smoking and Use of Smokeless Tobacco Products; replaces Policy 3:05:01:01
New Policy 1:12:00:00 Public Records Policy; replaces Policy 4:07:10:00
New Policy 2:03:01:10 Warranty of Competency of Graduates of Technical Program
New Policy 5:01:00:01 Prevention of Workplace Violence; replaces Guideline P-085
The following Policies and Guideline were replaced and/or deleted:
1:07:00:00 General Policy on Tobacco and Alcoholic Beverages
3:05:01:01 Alcoholic Beverage and Smoking
4:07:10:00 Charges for Producing Copies of Public Records
P-085 Workplace Violence Prevention
Policies scheduled for deletion at March Board Meeting due to revision to Bylaws:
1:01:00:00 System of Governance
1:02:01:00 Purpose of the Board
1:02:01:00 Duties of the Board
1:02:03:00 Duties of Board Members
1:02:05:00 Title, Election and Duties of Board Officers
1:02:06:00 Committees of the Board
1:02:07:00 Meetings of the Board
1:02:08:00 Bylaws of the Board
1:03:01:00 Institutions in the System
1:03:02:00 Duties of the Presidents and Directors
1:03:03:00 Selection and Retention of Presidents
1:03:03:50 Selection and Retention of College of Applied Technology Directors
1:03:04:00 Councils
1:04:01:00 Duties of the Chancellor
November 14, 2017
The following Guidelines were approved for revision at the November 14, 2017 Presidents Meeting
G070 Records Retention & Disposal of Records
G120 Method of Administration for Compliance with Office of Civil Rights Guidelines, Title VI, Title IX, & Section 504
October 11, 2017
4:03:03:00 General Travel revised per diem rates effective October 1, 2017
September 21, 2017
The following policies were approved for revision at the September 21, 2017 Board Meeting
#1 Bylaws
4:01:00:02 Institutional Financial Performance Review
August 8, 2017
The following guideline was approved for revision at the August 8, 2017 President's Meeting
B-060 Fees, Charges, Refunds, and Fee Adjustments
June 23, 2017
The following Policies were approved for revision at the June 23, 2017 Board Meeting
Resource Document #1 Bylaws
1:11:00:00 Development and Approval of Policies and Procedures
2:03:01:05 Academic Retention and Readmission at the Tennessee Colleges of Applied Technology
May 16, 2017
The following Guidelines were revised at the May 16, 2017 Presidents Meeting
A-105 English Language Learners
B-030 Assignment of Motor Vehicles Pursuant to the TBR Motor Vehicle Policy
G-070 Records Retention and Disposal of Records
March 31, 2017
The following Policies were approved as new or revised at the March 31, 2017 Board Meeting:
2:01:00:03 Principles for Articulation in Vacational/Technicial Education
2:03:01:01 Undergraduate Academic Retention Standards
4:01:00:05 NEW Consideration of University Budgets
4:03:03:00 General Travel
7:02:00:00 NEW Behavioral Intervention Teams
February 21, 2017
The following Guidelines were approved as new or revised at the February 21, 2017 Presidents Meeting:
A-031 Components of Articulation Agreements
G-050 Enterprise Information Systems
G-054 NEW IT Acceptable Uses
G-070 Records Retention and Disposal of Records
November 8, 2016
The following Guidelines were approved as new or revised at the November 8, 2016 Presidents Meeting:
A-100 Learning Support - Complete rewrite
B-030 Assignment of Motor Vehicles per TBR Policy
B-130 NEW - Study Abroad Financial Procedures
September 15, 2016
The following Policies were approved at the September 15, 2016 Board Meeting
1:03:02:10 Approvals of Procurements and Contracts
1:03:02:15 Contracts (NEW)
2:01:00:04 Awarding of Credits Earned through Extra-Institutional Learning to Community Colleges and Universities
4:02:10:10 Procurement Card (NEW)
7:01:00:00 Firearms and Other Weapons
August 16, 2016
The following Guidelines were approved at the August 16 Presidents Meeting
G-030 Contracts Guideline
G-050 Enterprise Information Systems Update
B-125 Procurement Card Guideline (NEW)
S-040 Non-Credit Services and Internship Experiences Abroad (NEW)
July 6, 2016
At the June 2016 meeting the Tennessee Records Commission approved new and revised TBR RDAs to be used for records retention and destruction. These were added to Guideline G-070- Records Retention and Disposal of Records. All RDAs are found in Section VI., and include:
10149 - Alumni Files/Donor Gifts/Endowments and Living Trusts (Revised)
10152 - Student Information Records (Revised)
11169 - Student Education Records (New)
11170 - Student NCAA/NJCAA Records
11171 - Trademarks, Copyrights, and Patent Records (New)
2161 - TBR Misc. Records (Retired)
June 23, 2016
The following Policies were approved at the June 23, 2016 Board Meeting
4:01:01:20 Debt Management
5:02:02:10 Faculty Rank & Promotion at TCAT's
NEW 7:01:00:00 Firearms and Other Weapons - Effective July 1, 2016
March 30, 2016
The following Policies revisions were approved at the March 30, 2016 Board Meeting:
2:01:00:00 General Education Requirements & Degree Requirements
2:03:00:00 Admissions Policy
4:01:03:00 Payment of Student Fees & Enrollment
4:02:10:00 Purchasing Policy (also renamed)
B-120 Purchasing Guideline - NEW - approved at Presidents Meeting February 2, 2016, released with revised Purchasing Policy March 30, 2016.
February 2, 2016
The following Guidelines were revised at the February 2, 2016 Presidents Meeting
A-031 Components of Articulation Agreements
B-010 Collection of Accounts Receivable
B-060 Fees, Charges, Refunds, and Fee Adjustments
P-060 Formation & Operation of Faculty Sick Leave Banks
P-061 Formation & Operation of Staff Sick Leave Banks (formerly Non-Faculty Sick Leave Banks)
December 10, 2015
The following Resource Document was revised at the December 10, 2015 Board Meeting
#1 Bylaws
November 10, 2015
The following Guidelines were revised at the November 10, 2015 Presidents Meeting:
B-026 Lease Procedures and Guidelines
B-060 Fees, Charges, Refunds and Fee Adjustments
October 15, 2015
3:05:01:01 Policy for Classifying Students In-State & Out-of-State for Paying College or University Fees & Tuition & for Admission Purposes revised by adding Exhibit 1: 2015-8-14 Guidance on Eligibility Verification for Entitlement Act (EVEA)
October 12, 2015
P-085 Workplace Violence Prevention and 3:02:00:01 General Policy on Student Conduct & Diciplinary Sanctions revised by adding Exhibit 1: 2015-10-12 Guidance on Firearms on Campus
October 1, 2015
4:03:03:00 General Travel revised to reflect new hotel and per diem rates, effective October 1, 2015.
September 16, 2015
The following policies were approved at the September 16, 2015 Board Meeting
2:01:00:03: Principles for Articulation in Vocations/Technical Education
3:05:01:00 Regulations for Classifying Students In-State or Out-of-State for paying College or University Fees &Tuition & for Admission Purposes
4:01:07:02 Foundations
August 18, 2015
The following Guideline revisions were approved at the August 18, 2015 Presidents Meeting
A-076 Development & Operation of Off-Campus International Educational Programs
B-015 Cash & Gift Card Payments to Research Participants
B-060 Fees, Charges, Refunds and Adjustments
B-061 Education Assistance to State Employees and Dependents of State Employees and Teachers
B-062 Other Educational Assistance Programs
B-070 Deferred Payment Plan
G-070 Records Retention and Disposal of Records (renamed and revised)
June 19, 2015
The following Policy revisions were approved at the June 19, 2015 Board Meeting
3:02:00:01 Policy on Student Conduct & Disciplinary Sanctions (New Title)
3:04:01:00 Student Scholarships, Grants, Loans and Financial Aid
4:02:20:00 Disposal of Surplus Personal Property
4:07:00:00 Business Meals
The following Policy revisions were made June 19, 2015 pursuant to changes in Tennessee state law:
5:01:00:10 Personnel Records
5:01:01:10 Holidays
May 19, 2015
The following Guideline revisions were approved at the May 19, 2015 President's Meeting
B-030 Assignment of Motor Vehicles Pursuant to the TBR Motor Vehicle Policy NEW
B-110 Fixed Assets and Sensitive Minor Equipment
March 27, 2015
The following Policy revisions were approved at the March 27, 2015 Board Meeting
2:01:01:00 Approval of Academic Programs, Units, and Modifications
3:03:01:00 General Student Housing Policy (name change)
4:01:05:00 Internal Audit
4:01:05:50 Preventing and Reporting Fraud, Waste or Abuse
4:01:05:60 Identity Theft Prevention
4:03:02:00 Motor Vehicles
5:01:03:00 Retirement
5:01:03:03 Retirement Plans (name change)
February 11, 2015
The following Guideline revisions were approved at the February 11, 2015 Presidents Meeting:
A-010 Program Modifications and New Academic Programs (renamed also)
B-080 Reporting Resolution of Institutional Losses
December 11, 2014
The following are NEW policies approved at the December 11, 2014 Board Meeting:
1:10:00:00 Policy Regarding Legislative Proposals
2:02:00:02 Reverse Transfer
4:01:05:70 Emergency Management Planning
4:03:03:60 Reports of Expenditures by the Chancellor and Presidents
The following policy revisions were approved at the December 11, 2014 Board Meeting:
2:03:00:00 Admissions
4:03:03:50 Athletic and Other Student Travel (renamed)
5:01:01:04 Military Leave Policy
TBR Bylaws, Document #1
December 1, 2014
Revision of 3:03:01:00 Student Residence Regulations &
Deletion of 3:03:03:01 Residence Hall Visitation became effective 11/28/14.
November 11, 2014
The following Guidelines were approved at the November 11, 2014 President's Meeting
B-043 University Athletic Tickets
B-100 Institutional Emergency Preparedness Plan
B-115 Uniform Disposition of Unclaimed Property NEW
P-080 Discrimination & Harassment - Complaint & Investigation Procedure
P-140 Charitable Organization Deduction
October 1, 2014
4:03:03:00 General Travel. Lodging rates revised to match CONUS: instate rates for Level I and II Counties and Cities for travel by employees and Exceptions One and Two.
September 26, 2014
The following Policies were approved at the Board Meeting
1:08:00:00 Information Technology Resources
The following NEW Guidelines were approved at the August 19, 2014 President's Meeting and became effective with the passage of Policy 1:08:00:00.
G-050 Enterprise Information Systems Updates
G-051 Password Management
G-052 Access Control
G-053 Personally Identifiable Information (PII)
New: 4:01:00:01 Budget Principles
New: 4:01:00:02 Institutional Financial Performance Review
4:03:02:00 Motor Vehicles
5:01:01:07 Sick Leave
New: 6:01:00:00 Sex Discrimination. Sexual Harassment or Sexual Misconduct
6:02:00:00 Sex Discrimination and Sexual Harassment - revised and renumbered. (formerly 2:02:10:01)
New: 6:03:00:00 Sexual Misconduct
Resource Document 1 TBR Bylaws - revised and renumbered. (formerly 6:06:00:00) All former series 6 policies are retitled as Resource Documents.
