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Office of General Counsel Policies & Guidelines

Policies and Guidelines

The Board of Regents has established policies and guidelines that are implemented on a system-wide basis. Both policies and guidelines work their way through the appropriate sub-council or sub-councils, then go to the presidents council for approval. Approval at that level is all that is required to establish guidelines, which generally describe the process of policy implementation. Policies themselves must go on to the full board for consideration after being approved by the presidents council.

All TBR Institutions are required to follow system policies and guidelines and incorporate them into their campus policies and guidelines. As the need arises, policies and guidelines are updated and re-posted to the website. 

Index Codes

The following index is provided as an aid to finding the correct policy or guideline.



Recent Updates

NOTE: All Information regarding Policy and Guideline initiation or revision prior to September, 2014 is located in the section titled "Policy and Guideline Revision Index"

November 8, 2016

The following Guidelines were approved as new or revised at the November 8, 2016 Presidents Meeting:

A-100 Learning Support - Complete rewrite
B-030 Assignment of Motor Vehicles per TBR Policy
B-130 NEW - Study Abroad Financial Procedures

September 15, 2016

The following Policies were approved at the September 15, 2016 Board Meeting

1:03:02:10 Approvals of Procurements and Contracts
1:03:02:15 Contracts (NEW)
2:01:00:04 Awarding of Credits Earned through Extra-Institutional Learning to Community Colleges and Universities
4:02:10:10 Procurement Card (NEW)
7:01:00:00 Firearms and Other Weapons

August 16, 2016

The following Guidelines were approved at the August 16 Presidents Meeting

G-030 Contracts Guideline
G-050 Enterprise Information Systems Update
B-125 Procurement Card Guideline (NEW)
S-040 Non-Credit Services and Internship Experiences Abroad (NEW)

July 6, 2016

At the June 2016 meeting the Tennessee Records Commission approved new and revised TBR RDAs to be used for records retention and destruction. These were added to Guideline G-070- Records Retention and Disposal of Records. All RDAs are found in Section VI., and include:

10149 - Alumni Files/Donor Gifts/Endowments and Living Trusts (Revised)
10152 - Student Information Records (Revised)
11169 - Student Education Records (New)
11170 - Student NCAA/NJCAA Records
11171 - Trademarks, Copyrights, and Patent Records (New)
2161 - TBR Misc. Records (Retired)

June 23, 2016

The following Policies were approved at the June 23, 2016 Board Meeting

4:01:01:20 Debt Management
5:02:02:10 Faculty Rank & Promotion at TCAT's
NEW 7:01:00:00 Firearms and Other Weapons - Effective July 1, 2016

March 30, 2016

The following Policies revisions were approved at the March 30, 2016 Board Meeting:

2:01:00:00 General Education Requirements & Degree Requirements
2:03:00:00 Admissions Policy
4:01:03:00 Payment of Student Fees & Enrollment
4:02:10:00 Purchasing Policy (also renamed)
B-120 Purchasing Guideline - NEW - approved at Presidents Meeting February 2, 2016, released with revised Purchasing Policy March 30, 2016.

February 2, 2016

The following Guidelines were revised at the February 2, 2016 Presidents Meeting

A-031 Components of Articulation Agreements
B-010 Collection of Accounts Receivable
B-060 Fees, Charges, Refunds, and Fee Adjustments
P-060 Formation & Operation of Faculty Sick Leave Banks
P-061 Formation & Operation of Staff Sick Leave Banks (formerly Non-Faculty Sick Leave Banks)

December 10, 2015

The following Resource Document was revised at the December 10, 2015 Board Meeting

#1 Bylaws

November 10, 2015

The following Guidelines were revised at the November 10, 2015 Presidents Meeting:

B-026 Lease Procedures and Guidelines
B-060 Fees, Charges, Refunds and Fee Adjustments

October 15, 2015

3:05:01:01 Policy for Classifying Students In-State & Out-of-State for Paying College or University Fees & Tuition & for Admission Purposes revised by adding Exhibit 1: 2015-8-14 Guidance on Eligibility Verification for Entitlement Act (EVEA)

October 12, 2015

P-085 Workplace Violence Prevention and 3:02:00:01 General Policy on Student Conduct & Diciplinary Sanctions revised by adding Exhibit 1: 2015-10-12 Guidance on Firearms on Campus

October 1, 2015

4:03:03:00 General Travel revised to reflect new hotel and per diem rates, effective October 1, 2015.

September 16, 2015

The following policies were approved at the September 16, 2015 Board Meeting

2:01:00:03: Principles for Articulation in Vocations/Technical Education
3:05:01:00 Regulations for Classifying Students In-State or Out-of-State for paying College or University Fees &Tuition & for Admission Purposes
4:01:07:02 Foundations

August 18, 2015

The following Guideline revisions were approved at the August 18, 2015 Presidents Meeting

A-076 Development & Operation of Off-Campus International Educational Programs
B-015 Cash & Gift Card Payments to Research Participants
B-060 Fees, Charges, Refunds and Adjustments
B-061 Education Assistance to State Employees and Dependents of State Employees and Teachers
B-062 Other Educational Assistance Programs
B-070 Deferred Payment Plan
G-070 Records Retention and Disposal of Records (renamed and revised)

June 19, 2015

The following Policy revisions were approved at the June 19, 2015 Board Meeting

3:02:00:01 Policy on Student Conduct & Disciplinary Sanctions (New Title)
3:04:01:00 Student Scholarships, Grants, Loans and Financial Aid
4:02:20:00 Disposal of Surplus Personal Property
4:07:00:00 Business Meals

The following Policy revisions were made June 19, 2015 pursuant to changes in Tennessee state law:

5:01:00:10 Personnel Records
5:01:01:10 Holidays

May 19, 2015

The following Guideline revisions were approved at the May 19, 2015 President's Meeting

B-030 Assignment of Motor Vehicles Pursuant to the TBR Motor Vehicle Policy NEW
B-110 Fixed Assets and Sensitive Minor Equipment

March 27, 2015

The following Policy revisions were approved at the March 27, 2015 Board Meeting

2:01:01:00 Approval of Academic Programs, Units, and Modifications
3:03:01:00 General Student Housing Policy (name change)
4:01:05:00 Internal Audit
4:01:05:50 Preventing and Reporting Fraud, Waste or Abuse 
4:01:05:60 Identity Theft Prevention
4:03:02:00 Motor Vehicles
5:01:03:00 Retirement
5:01:03:03 Retirement Plans (name change)   

February 11, 2015

The following Guideline revisions were approved at the February 11, 2015 Presidents Meeting:

A-010 Program Modifications and New Academic Programs (renamed also)
B-080 Reporting Resolution of Institutional Losses 

December 11, 2014

The following are NEW policies approved at the December 11, 2014 Board Meeting:

1:10:00:00 Policy Regarding Legislative Proposals
2:02:00:02 Reverse Transfer
4:01:05:70 Emergency Management Planning
4:03:03:60 Reports of Expenditures by the Chancellor and Presidents

The following policy revisions were approved at the December 11, 2014 Board Meeting:

2:03:00:00 Admissions
4:03:03:50 Athletic and Other Student Travel (renamed)
5:01:01:04 Military Leave Policy
TBR Bylaws, Document #1

December 1, 2014

Revision of 3:03:01:00 Student Residence Regulations &
Deletion of 3:03:03:01 Residence Hall Visitation became effective 11/28/14.

November 11, 2014

The following Guidelines were approved at the November 11, 2014 President's Meeting

B-043 University Athletic Tickets
B-100 Institutional Emergency Preparedness Plan
B-115 Uniform Disposition of Unclaimed Property NEW
P-080 Discrimination & Harassment - Complaint & Investigation Procedure
P-140 Charitable Organization Deduction

October 1, 2014

4:03:03:00 General Travel. Lodging rates revised to match CONUS: instate rates for Level I and II Counties and Cities for travel by employees and Exceptions One and Two.

September 26, 2014

The following Policies were approved at the Board Meeting

1:08:00:00 Information Technology Resources

The following NEW Guidelines were approved at the August 19, 2014 President's Meeting and became effective with the passage of Policy 1:08:00:00.

G-050 Enterprise Information Systems Updates
G-051 Password Management
G-052 Access Control
G-053 Personally Identifiable Information (PII)

New: 4:01:00:01 Budget Principles
New: 4:01:00:02 Institutional Financial Performance Review
4:03:02:00 Motor Vehicles
5:01:01:07 Sick Leave
New: 6:01:00:00 Sex Discrimination. Sexual Harassment or Sexual Misconduct
6:02:00:00 Sex Discrimination and Sexual Harassment - revised and renumbered. (formerly 2:02:10:01)
New: 6:03:00:00 Sexual Misconduct
Resource Document 1 TBR Bylaws - revised and renumbered. (formerly 6:06:00:00) All former series 6 policies are retitled as Resource Documents.