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Office of General Counsel Policies & Guidelines

Tennessee College of Applied Technology Catalogs : 2:04:00:05

Policy/Guideline Area

Academic Policies

Applicable Divisions



The following policy of the Board of Regents is hereby adopted to establish minimum standards concerning the publication and contents of catalogs of the colleges of applied technology within the Regents System.


  1. Introduction
    1. Catalogs primarily serve as the publications which provide a comprehensive description of the educational and training services of postsecondary technology centers.
    2. While catalogs should reflect the unique characteristics, purposes and programs of each center, there are certain subject areas and types of information which are common among all center catalogs.
    3. In addition, there are certain types of information which should be included within catalogs to comply with accreditation standards, Board policies, and federal and state laws and regulations.
  2. General Provisions
    1. Coordination of Publication
      1. In order to affect economy in the use of school resources and printing, the Chancellor shall coordinate the development and publication of the schools' catalogs.
    2. Printing, Retention and Filing
      1. Every effort should be made to minimize the cost of printing and reproducing copies of the catalogs.
      2. All printing and reproduction services should be procured pursuant to competitive bidding laws, policies and procedures, and the number of copies should be reasonably related to the actual needs and demands of the center.
      3. A minimum number of copies of the catalog for each year shall be maintained as a permanent record of the center; permanent record copies may be maintained on microfilm.
      4. Three (3) copies of the centers' catalog for each year shall be filed with the Chancellor.
    3. Limitations and Reservations on Scope
      1. Each catalog should clearly reflect the academic terms to which it is applicable, and no catalog should cover a period in excess of two (2) years.
      2. Each catalog should clearly express the effective period during which the diploma and certificate requirements set forth in the catalog shall remain in effect, subject to changes as provided herein, which period shall not exceed two (2) years from the beginning of the first academic term covered by the catalog in question.
      3. Each catalog shall contain a statement equivalent to that attached hereto as Exhibit A, providing that the course offerings, diploma and certificate requirements of the center are continually under examination and revision.
      4. The catalog is not intended to state contractual terms and does not constitute a contract between the student and the center.
  3. Minimum Standards of Content
    1. Calendar
      1. Each catalog should contain the calendar for each academic term to which it is applicable, which calendar should include, but is not limited to:
        1. the procedure and date to withdraw from the center,
        2. dates for applications for diplomas and the period of final examinations.
      2. The calendar should contain a statement that the calendar is subject to change at any time prior to or during an academic term due to emergencies or causes beyond the reasonable control of the center, including severe weather, loss of utility services, or orders by federal or state agencies.
    2. Listing of Administrators, Faculty and Staff
      1. The catalog should contain an appropriate listing of the chief administrators and other appropriate members of the professional staff of the center.
    3. Listing of Diploma and Certificate Programs
      1. Each catalog should contain a concise listing of all diploma and certificate programs offered by the center which have been approved by the Board.
      2. No program for which approval is pending shall be printed in the catalog.
    4. Admissions
      1. The catalog should contain the general admissions policy for the center and any special admissions policies for specific programs of the center.
    5. Academic Retention and Readmission
      1. Each catalog shall contain the academic retention standards of the center, and the policy on readmission of students who have been dismissed, or suspended.
      2. School retention and readmission standards must be approved by the Chancellor and the Board.
    6. Academic Regulations
      1. The catalog should contain the general academic regulations of the center, including policies concerning class attendance, full-time and maximum course loads, withdrawals, and alternative methods of obtaining credit for training.
    7. Curriculum
      1. The catalog need not contain course descriptions of all or any courses offered by the center.
      2. When course descriptions are not contained in the catalog, the center shall maintain a permanent file of course descriptions which are adequate to inform students of course content.
      3. Course descriptions may be published in the catalog or in any other format appropriate for distribution to students and other interested persons.
      4. All course descriptions should clearly and accurately describe the contents of courses, and should not contain any representations of the result to be expected from enrollment in the courses.
      5. The catalog and other published material concerning all center offerings on and off campus should accurately and honestly reflect the academic resources of the center.
    8. Diploma and Certificate Requirements
      1. The diploma and certificate requirements of the center for all programs should be included in the catalog.
      2. For each program the catalog should reflect the total number of hours required and the proficiency standards to be attained.
      3. Where applicable, required hours in related studies and other areas should be included.
    9. Financial Aid
      1. The catalog should contain information concerning financial aid policies and programs offered by or through the center, and the financial aid policies of the center should be clearly expressed and openly published, and should contain both general and specific requirements.
      2. The catalog need not contain the information required by federal laws and regulations concerning financial aid programs, provided such information is available upon request by any student.
    10. Privacy
      1. The catalog shall contain the policies and procedures of the center developed to implement the Family Educational Rights and Privacy Act of 1974 and the regulations promulgated thereunder.
    11. Nondiscrimination
      1. The catalog shall contain appropriate statements concerning the policies of the center against discrimination on the basis of race, color, national origin, religion, sex, handicap, or veteran status, consistent with federal laws and regulations.


TBR Meeting, September 30, 1983; December 15, 1989

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